Everlance

Overview

Everlance is a comprehensive mileage and expense tracking solution designed for freelancers, gig workers, small business owners, and independent contractors. The app automates the tedious task of logging business miles and expenses, ensuring users capture every tax-deductible dollar while spending minimal time on administrative tasks.

Features

• Automatic Mileage Tracking: GPS-based automatic detection of business drives
• Manual Mileage Entry: Add trips retroactively or adjust automatically logged miles
• Receipt Scanning: Snap photos of receipts with automatic data extraction
• Expense Categorization: Organize expenses by IRS categories for tax purposes
• Trip Classification: Swipe to classify trips as business, personal, or commute
• Real-Time Tracking: Monitor mileage and expenses as they happen
• Tax Deduction Calculator: Estimate tax savings from tracked expenses
• IRS-Compliant Reports: Generate reports meeting IRS requirements
• Multiple Vehicles: Track mileage across multiple vehicles
• Team Management: Manage employee mileage and expenses (premium)
• Integrations: Sync with QuickBooks, TurboTax, and other platforms
• Cloud Backup: Automatic backup of all data

Mileage Tracking

Automatic Detection

• Uses smartphone GPS to detect when driving
• Automatically logs start/end points, distance, and route
• Background tracking doesn't drain battery significantly
• Smart learning adapts to your driving patterns

Classification

• Swipe right for business trips
• Swipe left for personal trips
• Set rules for automatic classification (e.g., trips to office)
• Bulk classify similar trips

Accuracy

• GPS tracking provides precise mileage
• Route visualization shows exact path taken
• Edit trips if needed for accuracy
• Meets IRS audit requirements

Expense Tracking

Receipt Capture

• Take photo of receipt with smartphone camera
• App scans and extracts key information (date, amount, vendor)
• Attach receipts to expense entries
• Store digital copies securely in cloud

Expense Categories

• Pre-configured IRS expense categories
• Custom categories for specific needs
• Automatic categorization based on vendor
• Tag expenses to specific clients or projects

Missed Deductions

• App scans for potential missed tax deductions
• Suggests expenses you may have forgotten
• Ensures maximum tax savings

Tax Time Benefits

IRS-Compliant Reporting

• Generate Schedule C-ready reports
• Include all required information for audit defense
• Export to tax software (TurboTax, H&R Block)
• Year-end summaries for accountants

Deduction Maximization

• Track 100% of business miles
• Capture every expense throughout year
• Calculate standard mileage rate deductions
• Compare actual expenses vs. standard deduction

Audit Protection

• Detailed trip logs with GPS data
• Receipt images stored securely
• Comprehensive paper trail
• Reduces audit risk

Use Cases

Rideshare Drivers (Uber, Lyft)

• Automatically track all business miles
• Separate personal from business driving
• Maximize deductions to reduce tax liability

Delivery Drivers (DoorDash, Instacart)

• Log every delivery trip
• Track vehicle expenses
• Calculate actual car costs vs. standard rate

Real Estate Agents

• Track mileage between showings
• Log client meeting expenses
• Document property visit mileage

Consultants & Freelancers

• Client visit mileage
• Business meal expenses
• Professional development costs

Small Business Owners

• Employee mileage reimbursement
• Business vehicle expense tracking
• Sales trip documentation

Team Features (Business Plans)

• Add team members to account
• View all team mileage and expenses
• Approve or reject employee submissions
• Export reports by employee
• Set spending policies and limits
• Reimburse employees based on tracked data

Integrations

• QuickBooks: Sync expenses to accounting
• TurboTax: Import tax data
• Xero: Accounting integration
• H&R Block: Tax filing integration
• Zapier: Connect to 1000+ apps

Benefits

• Time Savings: 5-10 minutes per day vs. manual logging
• Increased Deductions: Users typically find $6,000-$7,000 in missed deductions
• Accuracy: GPS tracking eliminates estimation
• Peace of Mind: IRS-compliant records
• Lower Taxes: Maximum deductions mean lower tax bills

Platform

Available on:

• iOS (iPhone and iPad)
• Android smartphones and tablets
• Web dashboard for reporting and management

Pricing

Everlance offers:

• Free tier with limited features
• Premium individual plans ($8-$10/month)
• Business plans for teams ($12+/month per user)
• Annual subscriptions at discounted rates

Free trial available to test premium features.