Overview
Beebole is a professional timesheet and time tracking platform designed for organizations that need robust approval workflows, strict compliance, and detailed project-based time tracking. With emphasis on customization, security, and audit readiness, Beebole serves professional service firms, consulting companies, and enterprises requiring sophisticated time management.
Features
Flexible Time Tracking
- Multiple Entry Methods: Manual entry, timer, bulk entry, or calendar import
- Project-Based Tracking: Organize time by projects, tasks, and subtasks
- Activity Codes: Customizable activity types for detailed tracking
- Daily/Weekly Views: Choose preferred timesheet layout
- Time Entry Templates: Save and reuse common entries
- Mobile Apps: Track time from iOS and Android devices
- Offline Mode: Enter time without connection, sync later
Customizable Approval Workflows
- Multi-Level Approvals: Configure workflows with unlimited approval stages
- Hierarchical Reporting: Set up approval chains matching org structure
- Conditional Routing: Different workflows based on project, department, or user
- Parallel Approvals: Multiple approvers can review simultaneously
- Delegation: Temporary authority transfer for absences
- Bulk Approval: Process multiple timesheets efficiently
- Exception Management: Automated flagging of unusual entries
Strict Access Control
- Role-Based Permissions: Granular control over who sees what
- Project-Level Access: Restrict visibility by project assignment
- Department Segregation: Separate data by organizational unit
- Client Confidentiality: Prevent cross-client data visibility
- Custom Roles: Define specific permission sets
- Two-Factor Authentication: Enhanced security for sensitive data
Compliance and Audit Trails
- Complete Audit Logs: Every action timestamped and attributed
- GDPR Compliant: Full compliance with European data protection
- DCAA Ready: Meets Defense Contract Audit Agency requirements
- SOX Compliant: Sarbanes-Oxley audit trail capabilities
- Immutable Records: Approved timesheets cannot be altered without trace
- Export for Audits: Generate audit-ready reports
- Data Retention: Configurable retention policies
Project Management Integration
- Project Hierarchies: Multi-level project and task structures
- Budget Tracking: Monitor time against project budgets
- Resource Allocation: Track who's working on what
- Project Phases: Organize time by project stages
- Custom Fields: Add project-specific data fields
- Profitability Analysis: Compare time costs to project revenue
Reporting and Analytics
- Standard Reports: 20+ pre-built report templates
- Custom Reports: Build reports specific to your needs
- Time Analysis: Understand time allocation patterns
- Utilization Reports: Track billable vs non-billable time
- Budget vs Actual: Compare planned to actual time
- Export Options: PDF, Excel, CSV formats
- Scheduled Reports: Automatic report generation and distribution
Automated Workflows
- Periodic Reminders: Automated timesheet submission reminders
- Escalation Rules: Progressive reminders for overdue approvals
- Notification System: Email and in-app notifications
- Submission Deadlines: Automatic timesheet period management
- Auto-Closing: Automatically close and lock past periods
Compliance Features
GDPR Compliance
- Data processing agreements
- Right to access user data
- Right to delete user data
- Data portability
- Consent management
- EU data hosting options
DCAA Compliance
- Proper segregation of costs
- Audit trail requirements
- Internal controls
- Timely recording requirements
- Job cost accumulation
- Labor distribution reports
SOX Compliance
- Internal control documentation
- Change management tracking
- Access control auditing
- Data integrity verification
- Regular compliance reports
Integration Capabilities
Payroll Systems
- ADP integration
- Generic payroll export formats
- Custom integration via API
Project Management
- Jira integration
- Asana connection
- API for custom integrations
Accounting Software
- QuickBooks export
- Xero integration
- Generic accounting formats
SSO and Authentication
- SAML 2.0 support
- Active Directory integration
- Google Workspace SSO
- Custom SSO implementations
Use Cases
Professional Services Firms
- Track billable hours by client and project
- Multi-level approval for billing accuracy
- Detailed utilization reporting
- Client confidentiality through access controls
Consulting Companies
- Project-based time tracking
- Resource allocation visibility
- Budget management
- Profitability analysis
Government Contractors
- DCAA-compliant timekeeping
- Certified payroll support
- Audit-ready documentation
- Strict access controls
Enterprise Organizations
- Department-level segregation
- Complex approval hierarchies
- SOX compliance requirements
- Integration with enterprise systems
Benefits
- Compliance Ready: Meet regulatory requirements out of the box
- Flexible: Adapt to your specific workflows and processes
- Secure: Enterprise-grade security and access controls
- Auditable: Complete trail of all time and approval activities
- Efficient: Streamlined approval processes save administrative time
- Accurate: Reduced errors through validation and automation
- Transparent: Clear visibility into time allocation and project status
Mobile Experience
Beebole's mobile apps provide:
- Full timesheet entry capability
- Project and task selection
- Approval workflows on mobile
- Offline time entry
- Push notifications
- Report viewing
Security
- Data Encryption: At rest and in transit
- Regular Backups: Automatic data backup and recovery
- Uptime: 99.9% uptime SLA on enterprise plans
- Certifications: ISO 27001 compliant infrastructure
- Penetration Testing: Regular security audits
- Data Residency: Choose data hosting location
Implementation
Beebole offers:
- Guided Setup: Step-by-step configuration assistance
- Data Import: Bulk import of users, projects, and historical data
- Training: Video tutorials and documentation
- Support: Email and phone support based on plan
- Dedicated Manager: Enterprise plans include account manager
Pricing
Beebole uses user-based pricing:
Time Tracking (€8.99/user/month, billed annually):
- All time tracking features
- Basic approval workflows
- Standard reports
- Mobile apps
- Email support
Time Tracking + Leave Management (€10.99/user/month):
- All Time Tracking features
- Leave/PTO management
- Absence tracking
- Leave approvals
Enterprise (Custom pricing):
- All features
- Advanced compliance (DCAA, SOX)
- Custom integrations
- Dedicated account manager
- Priority support
- SLA guarantees
- On-premise option available
All plans include:
- 30-day free trial
- No setup fees
- Cancel anytime
- Free data export
Minimum of 5 users required. Volume discounts available for 50+ users.
